1. Document Search & Knowledge Retrieval
Years of site diaries, RAMS, RFIs, drawings, certificates and correspondence. All searchable through a plain-English question. The system reads your archive, finds the answer in your own documents, and shows you exactly which file, which page, and which line it came from.
Unlike ChatGPT or other public chatbots, which scrape the open internet and produce confident-sounding answers from sources you've never seen. Onsite Intelligence only reads the document library you give it. Nothing else. If the answer isn't in your files, it says so plainly. It cannot guess, it cannot pull in anything from the web, and it cannot invent information that doesn't exist. That single design choice is what virtually eliminates the hallucinations that make cloud AI unsafe for real business decisions.
2. Compliance & Regulatory Lookup
Building Regulations change. Approved Documents get revised. RAMS, specs and standards are re-issued. The version your team used last quarter may not be the one that's enforceable today, and getting that wrong on a live site rarely costs just time. It costs re-work, variations, certifier challenges, and on a bad day, the margin on the whole job.
Onsite Intelligence tracks every revision you load and knows which document supersedes which. When your team asks a compliance question, the system only ever quotes the current version. Older editions stay on disk for the audit trail, but they're greyed out, removed from retrieval, and can never appear in an answer. A five-figure compliance risk turned into a piece of automatic housekeeping.
3. Historical Record Search
Every site has a story buried in its files. The defects that came up on a job three years ago. The RFI that resolved that awkward roof detail. The variation that explained why the contract value went up in month four. That knowledge usually walks out of the firm with the people who lived it or sits in a folder no one has opened since handover.
Onsite Intelligence reads your full archive, drawings, RAMS, snagging lists, RFIs, site diaries, correspondence going back as far as you've loaded it. Ask in plain English. Half-remember the job? Forget the year? It doesn't matter. The system understands what you mean and finds the file, even when your question doesn't use the same words as the document.
4. Tender & Proposal Writing
Your strongest tender content is already written. It's sat in the proposals you've already won. The methodology that landed Bolton, the H&S section that satisfied the council framework, the accreditations evidence you reformat from scratch every time. Most firms re-write all of it for every bid.
Onsite Intelligence reads your full library of past tenders, case studies, accreditations and standard sections, then drafts a new response by pulling the right pieces together. Drawn from your proven, winning language. Because the system runs on your own hardware, none of your pricing strategy, client list, or proprietary methodology is ever sent to ChatGPT or any cloud provider. Sensitive commercial content stays in the building. Always.
5. Client Communication Drafting
Every client email you write is, on some level, a recombination of things you've already written. The progress update that pulls from this week's site report. The apology that softens the variation you flagged on Tuesday. The technical explainer that walks the client through why the steel is two weeks late.
Onsite Intelligence reads the full project record contracts, progress reports, RFIs, your own past correspondence with that client and drafts the email for you. It writes in your voice, with the specifics of that job, for that client. You read, edit and send. The first 80 percent of the work is gone, and because every word came from your own files, nothing about the client, the project, or your commercial position has ever touched a third-party server.
6. Meeting Transcription & Summarisation
A 45-minute meeting becomes a one-page action list. While you're still in the room.
Site meetings, client reviews, design team calls. The value isn't the meeting itself. It's the half-page of decisions and actions buried inside an hour of conversation that nobody can find afterwards. Most teams either lose it, or burn an admin hour writing notes from memory the next morning.
Onsite Intelligence records the meeting (with consent), transcribes the audio locally on your own server, then summarises it into a clean action list — owners, dates, decisions. Like everything else in the system, the audio and transcript never leave the building. No Otter. No Zoom AI. No transcription service in California.
Comming soon - Q3 2026
Tier-1 document control
without the tier-1 price tag. The same discipline a major contractor gets from a dedicated document controller, delivered as a single box that sits in the corner and just works.
What Sets Us Apart
Total Privacy
Your data never leaves you, Pricing schedules, NDAs, commercially sensitive correspondence: none of it is ever copied to a third-party server, or sits in a cloud provider's data centre waiting to be breached, and none of it can be exposed by someone else's ransomware attack.
True Ownership
Buy it once, own it forever. No subscriptions, no surprises, no lock-in. The hardware is yours, the software is yours, and when better AI models release you swap them in — without renegotiating a contract or paying a penny more.